Project Management Business Plan
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Executive Summary
Business Overview
ProPlan Solutions is a startup project management company located in Santa Clara, California. The company is founded by Ron Henderson who has experience in project management, in addition to several years of experience in project management. Now, with the expertise of knowledge and business acumen, Ron has determined he can confidently start and effectively grow a successful ProPlan Solutions company. Ron believes his experience of strategic growth, marketing skills, financial capabilities, and wide and deep knowledge of program management practices will provide everything needed for long-term growth and profitability.
ProPlan Solutions will provide a comprehensive array of services for a wide variety of clients. ProPlan Solutions will be the complete solution, providing services and products to each client while supporting the strategic goals of the company. ProPlan Solutions will be the ultimate choice in project management for clients to ensure that every need of the customer is fully and completely met.
Product Offering
The following are the services that ProPlan Solutions will provide:
- Project planning
- Project initiation and actionable steps
- Streamline project processes
- Build project collaboration
- Guaranteed on-time completion of projects
- Stakeholder engagement
- Stakeholder initiation and communication
- Budgeting and resource allocation
- Risk assessment
- Rick management
Customer Focus
ProPlan Solutions will target all construction companies within the greater Santa Clara region. They will target project managers who work independently. They will target city government planning officials. They will target commercial building owners and stakeholders.
Management Team
ProPlan Solutions will be owned and operated by Don Henderson. He recruited his former administrative manager, Stanley Marshall, to be the administrative director in ProPlan Solutions. In addition, Don recruited Darlene Cooper to be the marketing director, overseeing all forms of marketing, including social media and other channels.
Don Henderson is a graduate of Ohio State University, where he earned a degree in Innovation. He has been instrumental in his former employment in leading a wide and diverse number of projects-in-process by employing his expertise, knowledge and capabilities learned while on the job for more than a decade. He believes his organizational skills and diligence will allow him to grow his clientele base and his team of employees to a long-term strategic goal.
Stanley Marshall is the former administrative manager where Don was formerly employed. Stanley is well-known for his ability to break every project or task into digestible bites to then put them all together with a 99.9% accuracy rate. Stanley will become the new administrative director, overseeing employees, organizational needs and the construction of projects that conform to timelines.
Darlene Cooper is a personal acquaintance of Don Henderson and, after observing her social media and public relations skills, he asked Darlene to join the new company as the marketing director. She will build the pipeline of potential clients by marketing the skills and capabilities of the leaders within ProPlan Solutions and the history of successful projects behind the executive staff.
Success Factors
ProPlan Solutions will be able to achieve success by offering the following competitive advantages:
- Friendly, knowledgeable, and highly-qualified team of ProPlan Solutions
- Comprehensive menu of services and products
- Streamlined project processes via proprietary software
- Project collaboration with all players
- Guaranteed on-time completion of projects
- ProPlan Solutions offers the best pricing in town. Their pricing structure is the most cost effective compared to the competition.
Download the Project Management business plan template (including a customizable financial model) to your computer here <–
Financial Highlights
ProPlan Solutions is seeking $200,000 in debt financing to launch its ProPlan Solutions. The funding will be dedicated toward securing the office space and purchasing office equipment and supplies. Funding will also be dedicated toward three months of overhead costs to include payroll of the staff, rent, and marketing costs for the print ads and marketing costs. The breakout of the funding is below:
- Office space build-out: $20,000
- Office equipment, supplies, and materials: $10,000
- Three months of overhead expenses (payroll, rent, utilities): $150,000
- Marketing costs: $10,000
- Working capital: $10,000
The following graph outlines the financial projections for ProPlan Solutions.
Company Overview
Who is ProPlan Solutions?
ProPlan Solutions is a newly established, full-service project management in Santa Clara, California. ProPlan Solutions will be the most reliable, cost-effective, and efficient choice for construction projects of all sizes within the Bay Area region. ProPlan Solutions will provide a comprehensive menu of project planning and completion services for any company or stakeholder to utilize. Their full-service approach includes a comprehensive slate of steps to completion and a guaranteed project completion date.
ProPlan Solutions will be able to manage large and small projects from start to finish. The team of professionals are highly qualified and experienced in project initiation, processes, and completion with collaboration. ProPlan Solutions removes all headaches and issues of challenging projects and ensures all issues are taken care of expeditiously while delivering the best customer service.
ProPlan Solutions History
ProPlan Solutions is owned and operated by Don Henderson, a former project manager who has a wide and deep level of experience in multiple projects. Don has worked for a major management corporation for over ten years and he has the expertise across a wide variety of projects to effectively lead his teams to success in each project managed. Ron has gained the trust and commitment of three large technology-based companies in Santa Clara and is working to finalize the contracts at this time.
Since incorporation, ProPlan Solutions has achieved the following milestones:
- Registered ProPlan Solutions, LLC to transact business in the state of California.
- Has a contract in place for a 10,000 square foot office at one of the midtown buildings
- Reached out to numerous contacts to include ProPlan Solutions in their project planning.
- Began recruiting an executive staff of three persons and an administrative staff of four to work at ProPlan Solutions.
ProPlan Solutions Services
The following will be the services ProPlan Solutions will provide:
- Project planning
- Project initiation and actionable steps
- Streamline project processes
- Build project collaboration
- Guaranteed on-time completion of projects
- Stakeholder engagement
- Stakeholder initiation and communication
- Budgeting and resource allocation
- Risk assessment
- Rick management
Industry Analysis
The project management industry is expected to grow over the next five years to over $7 billion.
The growth will be driven by new technology that drives innovation and new projects that follow. There will be new risk assessments needed and timelines for project management could be more demanding, which would propel growth. This depends on the addition of software and application methods. The growth will also be driven by increasing demand for complex project management, particularly in the technology sector. The growth will be driven by small management projects combined for expediency and collaboration.
Costs will likely be reduced as software reduces the time and personnel needed when new tasks can be managed and completed by robotic or computer-driven technological solutions. Costs will likely be reduced as new constructs become adopted and the point of use becomes widened with many early adopters leading to full market adaptability that will reduce the cost per project.
Download the Project Management business plan template (including a customizable financial model) to your computer here <–
Customer Analysis
Demographic Profile of Target Market
ProPlan Solutions will target all construction companies within the greater Santa Clara region. They will target project managers who work independently. They will target city government planning officials. They will target commercial building owners and stakeholders.
| Total | Percent | |
|---|---|---|
| Total population | 1,680,988 | 100% |
| Male | 838,675 | 49.9% |
| Female | 842,313 | 50.1% |
| 20 to 24 years | 114,872 | 6.8% |
| 25 to 34 years | 273,588 | 16.3% |
| 35 to 44 years | 235,946 | 14.0% |
| 45 to 54 years | 210,256 | 12.5% |
| 55 to 59 years | 105,057 | 6.2% |
| 60 to 64 years | 87,484 | 5.2% |
| 65 to 74 years | 116,878 | 7.0% |
| 75 to 84 years | 52,524 | 3.1% |
Customer Segmentation
ProPlan Solutions will primarily target the following customer profiles:
- Construction companies
- Technology-driven companies
- Independent project managers
- City or statewide planning officials
- Commercial building owners
- Collaborators and stakeholders of construction projects
Competitive Analysis
Direct and Indirect Competitors
ProPlan Solutions will face competition from other companies with similar business profiles. A description of each competitor company is below.
The Rodgers Group
The Rodgers Group provides risk analysis and risk management during complex projects while in process. The risk analysis component is determined by Trenton Rogers, a skilled professional with ten years of expertise gained before he started The Rodgers Group. Potential risk assessments and projections will include changes in project scope, unforeseen challenges, and market competition. The Rodgers Group also manages mitigation strategies, preparing multiple “what if” scenarios for their client base.
EX Strategies
Started by London Breed in 2015, EX Strategies is focused on projects that involved exit strategies. In many cases, this requires lengthy and specific client consultations and care as the exit process can be lengthy. EX Strategies handles all potential exit strategies, including mergers, acquisitions, and transiting to a consulting model as needed. The market conditions and business goals of every business owner are determined prior to any constructions or projects get underway.
The Sustainable Assessment Company
The Sustainable Assessment Company specializes in projects that determine sustainability, no matter how large or small the project may be. Founded by Josiah Stein in 2020, the company focuses on the fact that most construction now contains sustainability plans and solutions. Therefore, the Sustainable Assessment Company looks forward and backward at new and existing organizations to determine viability of the initial plans and creates solutions that lead to higher-performing levels of sustainability. As many companies are committed to community engagement, along with social and environmental responsibility, the Sustainable Assessment Company supports and creates new constructs for success in these areas.
Download the Project Management business plan template (including a customizable financial model) to your computer here <–
Competitive Advantage
ProPlan Solutions will be able to offer the following advantages over their competition:
- Friendly, knowledgeable, and highly-qualified team of ProPlan Solutions
- Comprehensive menu of services and products
- Streamlined project processes via proprietary software
- Project collaboration with all players
- Guaranteed on-time completion of projects
- ProPlan Solutions offers the best pricing in town. Their pricing structure is the most cost effective compared to the competition.
Marketing Plan
Brand & Value Proposition
ProPlan Solutions will offer the unique value proposition to its clientele:
- Guaranteed on-time completion of projects
- Streamlined project processes via proprietary software
- Project collaboration with all players
- ProPlan Solutions offers the best pricing in town. Their pricing structure is the most cost effective compared to the competition.
Promotions Strategy
The promotions strategy for ProPlan Solutions is as follows:
Word of Mouth/Referrals
ProPlan Solutions has built up an extensive list of contacts over the years by providing exceptional service and expertise to their former clients. The contacts and clients will follow them to the new company and help spread the word of ProPlan Solutions.
Professional Associations and Networking
Industry associations will be joined and networking efforts will become an on-going effort at ProPlan Solutions. Trade associations in the national arena will also be joined. New technology trade associations will also be adopted, as companies seek the newest technology to apply the most effective innovations.
Website/SEO Marketing
ProPlan Solutions will fully utilize their website. The website will be well organized, informative, and list all the services that ProPlan Solutions provides. The website will also list their contact information and list a few of their largest projects completed successfully. The website will engage in SEO marketing tactics so that anytime someone types in the Google or Bing search engine “project management company” or “risk assessments near me,” ProPlan Solutions will be listed at the top of the search results.
Pricing
The pricing of ProPlan Solutions will be moderate and on par with competitors so customers feel they receive excellent value when purchasing their services.
Operations Plan
The following will be the operations plan for ProPlan Solutions.
Operation Functions:
- Don Henderson will be the owner and president of the company. Don will oversee all staff and manage client relations. Don has spent the past year recruiting the following staff:
- Stanley Marshall will be the new administrative director, overseeing employees, organizational needs and the construction of projects that conform to timelines.
- Darlene Cooper brings social media skills and public relations expertise to ProPlan Solutions. She will become the marketing director, building the pipeline of potential clients within the marketing skills and capabilities she carries.
Download the Project Management business plan template (including a customizable financial model) to your computer here <–
Milestones:
ProPlan Solutions will have the following milestones completed in the next six months.
- 5/1/202X – Finalize contract to lease office space
- 5/15/202X – Finalize personnel and staff employment contracts for the ProPlan Solutions
- 6/1/202X – Finalize contracts for ProPlan Solutions clients
- 6/15/202X – Begin networking at industry events
- 6/22/202X – Begin moving into ProPlan Solutions office
- 7/1/202X – ProPlan Solutions opens its doors for business
Management Team
ProPlan Solutions will be owned and operated by Don Henderson. He recruited his former administrative manager, Stanley Marshall, to be the administrative director in ProPlan Solutions. In addition, Don recruited Darlene Cooper to be the marketing director, overseeing all forms of marketing, including social media and other channels.
Don Henderson is a graduate of Ohio State University, where he earned a degree in Innovation. He has been instrumental in his former employment in leading a wide and diverse number of projects-in-process by employing his expertise, knowledge and capabilities learned while on the job for more than a decade. He believes his organizational skills and diligence will allow him to grow his clientele base and his team of employees to a long-term strategic goal.
Stanley Marshall is the former administrative manager where Don was formerly employed. Stanley is well-known for his ability to break every project or task into digestible bites to then put them all together with a 99.9% accuracy rate. Stanley will become the new administrative director, overseeing employees, organizational needs and the construction of projects that conform to timelines.
Darlene Cooper is a personal acquaintance of Don Henderson and, after observing her social media and public relations skills, he asked Darlene to join the new company as the marketing director. She will build the pipeline of potential clients by marketing the skills and capabilities of the leaders within ProPlan Solutions and the history of successful projects behind the executive staff.
Financial Plan
Key Revenue & Costs
The revenue drivers for ProPlan Solutions are the fees they will charge to clients for their services. .
The cost drivers will be the overhead costs required in order to staff ProPlan Solutions. The expenses will be the payroll cost, rent, utilities, office supplies, and marketing materials.
Funding Requirements and Use of Funds
ProPlan Solutions is seeking $200,000 in debt financing to launch its project management company. The funding will be dedicated toward securing the office space and purchasing office equipment and supplies. Funding will also be dedicated toward three months of overhead costs to include payroll of the staff, rent, and marketing costs for the print ads and association memberships. The breakout of the funding is below:
- Office space build-out: $20,000
- Office equipment, supplies, and materials: $10,000
- Three months of overhead expenses (payroll, rent, utilities): $150,000
- Marketing costs: $10,000
- Working capital: $10,000
Download the Project Management business plan template (including a customizable financial model) to your computer here <–
Key Assumptions
The following outlines the key assumptions required in order to achieve the revenue and cost numbers in the financials and in order to pay off the startup business loan.
- Number of Projects Per Month: 15
- Average Revenue per Month: $25,000
- Office Lease per Year: $100,000
Financial Projections
Income Statement
| FY 1 | FY 2 | FY 3 | FY 4 | FY 5 | ||
|---|---|---|---|---|---|---|
| Revenues | ||||||
| Total Revenues | $360,000 | $793,728 | $875,006 | $964,606 | $1,063,382 | |
| Expenses & Costs | ||||||
| Cost of goods sold | $64,800 | $142,871 | $157,501 | $173,629 | $191,409 | |
| Lease | $50,000 | $51,250 | $52,531 | $53,845 | $55,191 | |
| Marketing | $10,000 | $8,000 | $8,000 | $8,000 | $8,000 | |
| Salaries | $157,015 | $214,030 | $235,968 | $247,766 | $260,155 | |
| Initial expenditure | $10,000 | $0 | $0 | $0 | $0 | |
| Total Expenses & Costs | $291,815 | $416,151 | $454,000 | $483,240 | $514,754 | |
| EBITDA | $68,185 | $377,577 | $421,005 | $481,366 | $548,628 | |
| Depreciation | $27,160 | $27,160 | $27,160 | $27,160 | $27,160 | |
| EBIT | $41,025 | $350,417 | $393,845 | $454,206 | $521,468 | |
| Interest | $23,462 | $20,529 | $17,596 | $14,664 | $11,731 | |
| PRETAX INCOME | $17,563 | $329,888 | $376,249 | $439,543 | $509,737 | |
| Net Operating Loss | $0 | $0 | $0 | $0 | $0 | |
| Use of Net Operating Loss | $0 | $0 | $0 | $0 | $0 | |
| Taxable Income | $17,563 | $329,888 | $376,249 | $439,543 | $509,737 | |
| Income Tax Expense | $6,147 | $115,461 | $131,687 | $153,840 | $178,408 | |
| NET INCOME | $11,416 | $214,427 | $244,562 | $285,703 | $331,329 |
Balance Sheet
| FY 1 | FY 2 | FY 3 | FY 4 | FY 5 | ||
|---|---|---|---|---|---|---|
| ASSETS | ||||||
| Cash | $154,257 | $348,760 | $573,195 | $838,550 | $1,149,286 | |
| Accounts receivable | $0 | $0 | $0 | $0 | $0 | |
| Inventory | $30,000 | $33,072 | $36,459 | $40,192 | $44,308 | |
| Total Current Assets | $184,257 | $381,832 | $609,654 | $878,742 | $1,193,594 | |
| Fixed assets | $180,950 | $180,950 | $180,950 | $180,950 | $180,950 | |
| Depreciation | $27,160 | $54,320 | $81,480 | $108,640 | $135,800 | |
| Net fixed assets | $153,790 | $126,630 | $99,470 | $72,310 | $45,150 | |
| TOTAL ASSETS | $338,047 | $508,462 | $709,124 | $951,052 | $1,238,744 | |
| LIABILITIES & EQUITY | ||||||
| Debt | $315,831 | $270,713 | $225,594 | $180,475 | $135,356 | |
| Accounts payable | $10,800 | $11,906 | $13,125 | $14,469 | $15,951 | |
| Total Liability | $326,631 | $282,618 | $238,719 | $194,944 | $151,307 | |
| Share Capital | $0 | $0 | $0 | $0 | $0 | |
| Retained earnings | $11,416 | $225,843 | $470,405 | $756,108 | $1,087,437 | |
| Total Equity | $11,416 | $225,843 | $470,405 | $756,108 | $1,087,437 | |
| TOTAL LIABILITIES & EQUITY | $338,047 | $508,462 | $709,124 | $951,052 | $1,238,744 |
Cash Flow Statement
| FY 1 | FY 2 | FY 3 | FY 4 | FY 5 | ||
|---|---|---|---|---|---|---|
| CASH FLOW FROM OPERATIONS | ||||||
| Net Income (Loss) | $11,416 | $214,427 | $244,562 | $285,703 | $331,329 | |
| Change in working capital | ($19,200) | ($1,966) | ($2,167) | ($2,389) | ($2,634) | |
| Depreciation | $27,160 | $27,160 | $27,160 | $27,160 | $27,160 | |
| Net Cash Flow from Operations | $19,376 | $239,621 | $269,554 | $310,473 | $355,855 | |
| CASH FLOW FROM INVESTMENTS | ||||||
| Investment | ($180,950) | $0 | $0 | $0 | $0 | |
| Net Cash Flow from Investments | ($180,950) | $0 | $0 | $0 | $0 | |
| CASH FLOW FROM FINANCING | ||||||
| Cash from equity | $0 | $0 | $0 | $0 | $0 | |
| Cash from debt | $315,831 | ($45,119) | ($45,119) | ($45,119) | ($45,119) | |
| Net Cash Flow from Financing | $315,831 | ($45,119) | ($45,119) | ($45,119) | ($45,119) | |
| Net Cash Flow | $154,257 | $194,502 | $224,436 | $265,355 | $310,736 | |
| Cash at Beginning of Period | $0 | $154,257 | $348,760 | $573,195 | $838,550 | |
| Cash at End of Period | $154,257 | $348,760 | $573,195 | $838,550 | $1,149,286 |
Project Management Business Plan FAQs
What Is a Project Management Business Plan?
A project management business plan is a plan to start and/or grow your project management business. Among other things, it outlines your business concept, identifies your target customers, presents your marketing plan and details your financial projections.
You can easily complete your Project Management business plan using our Project Management Business Plan Template here.
What are the Main Types of Project Management Businesses?
There are a number of different kinds of project management businesses, some examples include: Marketing project management, Construction project management, Engineering project management, and IT project management.
How Do You Get Funding for Your Project Management Business Plan?
Project Management businesses are often funded through small business loans. Personal savings, credit card financing and angel investors are also popular forms of funding.
What are the Steps To Start a Project Management Business?
Starting a project management business can be an exciting endeavor. Having a clear roadmap of the steps to start a business will help you stay focused on your goals and get started faster.
1. Develop A Project Management Business Plan - The first step in starting a business is to create a detailed project management business plan that outlines all aspects of the venture. This should include potential market size and target customers, the services or products you will offer, pricing strategies and a detailed financial forecast.
2. Choose Your Legal Structure - It's important to select an appropriate legal entity for your project management business. This could be a limited liability company (LLC), corporation, partnership, or sole proprietorship. Each type has its own benefits and drawbacks so it’s important to do research and choose wisely so that your project management business is in compliance with local laws.
3. Register Your Project Management Business - Once you have chosen a legal structure, the next step is to register your project management business with the government or state where you’re operating from. This includes obtaining licenses and permits as required by federal, state, and local laws.
4. Identify Financing Options - It’s likely that you’ll need some capital to start your project management business, so take some time to identify what financing options are available such as bank loans, investor funding, grants, or crowdfunding platforms.
5. Choose a Location - Whether you plan on operating out of a physical location or not, you should always have an idea of where you’ll be based should it become necessary in the future as well as what kind of space would be suitable for your operations.
6. Hire Employees - There are several ways to find qualified employees including job boards like LinkedIn or Indeed as well as hiring agencies if needed – depending on what type of employees you need it might also be more effective to reach out directly through networking events.
7. Acquire Necessary Project Management Equipment & Supplies - In order to start your project management business, you'll need to purchase all of the necessary equipment and supplies to run a successful operation.
8. Market & Promote Your Business - Once you have all the necessary pieces in place, it’s time to start promoting and marketing your project management business. This includes creating a website, utilizing social media platforms like Facebook or Twitter, and having an effective Search Engine Optimization (SEO) strategy. You should also consider traditional marketing techniques such as radio or print advertising.